Employment: Project Administrator-Wellington CO

Advance Tank

We are a construction company that works throughout the continental United States.  We build large capacity, steel erected, storage products from the ground up.  We are looking for a new Project Administrator to join our team in our Wellington CO office.

 

 QUALIFICATIONS:

  • Good Attitude, desire to learn new tasks, ability to multi task
  • Good Computer Skills including all Microsoft Office  software
  • Strong written and oral communications skills; must be able to get along in an office environment and work well with others
  • Good phone skills as well as good hygiene
  • Must be able to work under a deadline without getting flustered as well as with multiple parties

 

ESSENTIAL FUNCTIONS, DUTIES AND TASKS

  •  Coordinate all internal and external communication regarding all projects assigned
  • Maintain Vista data for all job costing, transmittals, submittals and invoices
  • Keep all Advance Tank required information updated both in paper and electronic files
  • Prepare and distribute invoices
  • Review and distribute project bills to proper parties for approval
  • Coordinate with Insurance company for proper insurance certificates for jobs and rentals
  • Set up all Gulf Coast projects folders, vendors, credit accounts, medical, drawings etc.
  • Organize and file all project documents in appropriate locations
  • Work with other Advance Tank offices to prepare and distribute new Foreman/Superintendent Boxes
  • Work with Project Manager to distribute drawings for approval, record and construction, and keep hard copies current
  • Manage, update and distribute all schedule meeting, job cost and turnover meetings notes and action items
  • Answer phones as part of rotation with others

 

NON-ESSENTIAL FUNCTIONS, DUTIES AND TASKS

  • Assist with onsite training of field personnel, including drug testing and physicals
  • Assist safety and QA/QC with administrative work
  • Assist with cell phone system with all employees

 

SCHEDULE

8-4:30, Monday through Friday, overtime may be required at times

 

WORK CONDITIONS

Work in a cubicle, sitting at a computer or at your desk most of the day.

 

Please submit your resume to:

Email:  Attention: Alma Galvan at jobs@advancetank.com